Privacy Policy

1. Data We Collect

We may collect and process the following categories of personal data:

• Identification data, such as first name, last name, nationality, and date of birth where relevant

• Contact details, such as email address, phone number, postal address, and country of residence

• Professional information, such as job title, employer, career background, and leadership experience

• Academic information, such as education history, transcripts, CVs, research interests, and program-related materials

• Program interest and admissions data, including inquiries, applications, interviews, and admissions decisions

• Student records, including enrollment details, course participation, academic progress, assessments, dissertation supervision records, and graduation information

• Alumni data, including graduation records, professional updates, alumni engagement history, participation in school activities, and ongoing communications

• Communications and correspondence with us

• Data submitted through forms, including website forms and LinkedIn Lead Generation Forms

• Technical data, such as IP address, browser type, device information, and website usage data where applicable

• Visual media, such as photographs and video recordings captured during course blocks, academic sessions, events, or institutional activities

2. How We Use Your Data

We use your personal data to:

• Respond to inquiries and provide information about our programs and activities

• Process applications and admissions

• Deliver academic programs and support the student experience

• Coordinate supervision, academic review, assessment, and graduation processes

• Maintain student and alumni records

• Communicate with students, participants, alumni, and prospective candidates regarding academic, institutional, and community matters

• Share relevant updates about programs, events, admissions, and alumni opportunities

• Improve our services, programs, website, and communications

• Meet legal, regulatory, accreditation, and administrative obligations

• Document and promote academic life, institutional activities, and community engagement through photography and related media, where appropriate

3. Legal Basis for Processing

We process personal data on one or more of the following legal bases:

• Consent, where you have clearly agreed to specific processing activities

• Performance of a contract, including the administration and delivery of academic programs and services

• Legitimate interests, including responding to inquiries, maintaining alumni relations, improving services, and documenting institutional life

• Compliance with legal and regulatory obligations

4. Students and Alumni

We retain and process student and alumni data not only for academic and administrative reasons, but also to support the long-term relationship between Franklin Hudson and its community.

This may include:

• Maintaining official academic and graduation records

• Providing transcripts, confirmations, and institutional documentation

• Keeping alumni informed of school developments, academic initiatives, and community opportunities

• Supporting alumni engagement, networking, events, and professional visibility

• Preserving the continuity, integrity, and history of the institution and its academic community

We seek to ensure that alumni remain connected to the institution in ways that are relevant, respectful, and professionally valuable.

You may request updates to your personal data or opt out of non-essential alumni communications at any time.

5. Data Sharing

We do not sell personal data.

We may share personal data, where necessary, with:

• Internal academic, administrative, and leadership teams

• Faculty, supervisors, dissertation chairs, and academic reviewers where relevant to program delivery

• Trusted service providers, such as CRM systems, email platforms, learning systems, and IT providers

• Accreditation bodies, regulators, and public authorities where required

• Academic or institutional partners involved in program delivery or administration

All such parties are expected to handle personal data responsibly and in accordance with applicable data protection standards.

6. International Data Transfers

Given the international nature of our institution and programs, personal data may be processed in more than one country.

Where personal data is transferred internationally, we take reasonable steps to ensure appropriate safeguards are in place in accordance with applicable data protection requirements, including GDPR where relevant.

7. Data Retention

We retain personal data only for as long as necessary for the purposes described in this Privacy Policy, including academic, institutional, legal, regulatory, and alumni-related purposes.

Retention periods may vary depending on the nature of the relationship with Franklin Hudson:

• Inquiry and prospective student data may be retained for follow-up and admissions communications unless you request deletion

• Student data may be retained as part of the academic record of the institution

• Alumni data may be retained on an ongoing basis in order to preserve institutional records, support alumni services, and maintain community engagement

Where data is no longer needed, we will securely delete it or anonymize it where appropriate.

8. Photography and Video

Franklin Hudson may take photographs and, on occasion, video recordings during course blocks, academic sessions, graduation events, and other institutional activities.

These images may be used for legitimate institutional purposes, including:

• Academic and community documentation

• Website and social media communications

• Marketing and promotional materials

• Brochures, presentations, and institutional publications

We aim to do this respectfully and appropriately.

If you do not wish to appear in photographs or video recordings, you may inform us in advance or at the start of the relevant event or course block. We will make reasonable efforts to respect such requests and to avoid capturing or using your image where practicable.

Please note that in certain group or event settings, incidental inclusion in background imagery may not always be fully avoidable. However, any participant who wishes to opt out is encouraged to notify us beforehand so appropriate arrangements can be made.

9. Your Rights

Subject to applicable law, you may have the right to:

• Access your personal data

• Request correction of inaccurate or incomplete data

• Request deletion of your personal data

• Object to or restrict certain processing activities

• Withdraw consent where processing is based on consent

• Request portability of your data where applicable

To exercise any of these rights, please contact us using the details below.

10. Cookies and Website Tracking

Our website may use cookies and similar technologies to enhance user experience, understand website traffic, and improve our digital services.

You may manage cookie preferences through your browser settings.

11. Contact

For any questions regarding this Privacy Policy or the processing of your personal data, please contact:

Franklin Hudson – The International School of Management
Email: info@franklinhudson.ism.edu
Website: franklinhudson.ism.edu

12. Updates to this Policy

We may update this Privacy Policy from time to time. The most current version will always be published on our website.

Franklin Hudson processes personal data in accordance with applicable data protection laws, including GDPR. Information submitted through digital platforms such as LinkedIn Lead Generation Forms is used for admissions, outreach, and institutional communications purposes.